Contractor Invoice Template: Labor, Materials, Deposit, Balance Due
This contractor invoice template runs in your browser with the fields trade work needs: a job address, labor and materials as separate line items, the deposit received shown against the total, and the balance due printed at the bottom. Fill it in and download the PDF.
INVOICE
| Description | Qty | Rate | Amount | Actions |
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This builder does not look up tax rates.
A link to your own payment provider. It prints on the document; the site does not process payment.
This builder makes the document. Check tax and payment terms against your own records; it is not accounting or legal advice.
Opens your browser's print dialog. Choose Save as PDF.
On this page
How to use this tool
- 1. Pick the document type and fill in the sheetInvoice, receipt, quote, estimate, or purchase order. The fields change to match.
- 2. Add the line itemsOne line per item or block of hours. Totals, tax, and the balance compute as you type; tick Prices include tax if your rates already include it.
- 3. Download the PDFPress Download PDF and choose Save as PDF. Nothing is uploaded. Nothing is stored unless you turn on the saved business details or the drafts option, and drafts belong on your own computer only.
- 4. Copy the totals if you need them in a messagePress Copy totals to put the subtotal, discount, tax, shipping, total, and balance due on your clipboard as plain text, one line each. Handy for pasting into an email when the client asks for the figure and you do not want to attach the PDF again.
What this preset changes, and why
- Job addressPrinted under the customer block, because the billing address and the site are often different and the customer's records are filed by job.
- Labor and materials on separate linesCustomers, insurers, and lenders want to see them apart. One line per material with quantity and unit cost; labor as hours times rate or a fixed charge.
- Deposit received against the totalEnter the deposit in Amount already paid and the sheet prints the full total, the deposit, and the balance due, which is what the final invoice on a deposit job needs to show.
- Terms wording for tradesThe clause assembler has a construction late fee clause with a lien-notice line; the late fee calculator works out the figure once a balance is overdue.
Progress billing works the same way: one invoice per milestone, numbered in sequence, with the contract total and the amount billed to date in the notes. The billing statement builder summarizes several of them for the customer.
This preset was built by Ready Utilities on the same engine as the site's invoice builder, with the fields trade invoices carry in practice: job address, labor and materials apart, and the deposit shown against the total. It states no lien law for any state. It runs in your browser and stores nothing you type unless you turn on the on-device options.
Frequently asked questions
What goes on a contractor invoice?
Your business and license details, the customer, the job address, the invoice number and dates, labor and materials as separate lines, any deposit already received, the balance due, and your payment terms. Add a permit or lien-notice line if your state or the contract requires it.
How do I show labor and materials separately?
One line per labor item (hours times rate, or a fixed labor charge) and one line per material with quantity and unit cost. Customers and insurers want to see them apart, and it keeps markup questions simple.
Should I invoice the deposit?
Yes. Send a deposit invoice before the work, then on the final invoice enter the deposit in Amount already paid so the sheet prints the full total, the deposit received, and the balance due.
Can I add a late fee on a contractor invoice?
Only if it was in the contract or the quote before the work. The late fee calculator works out what is owed and writes the clause; the terms guide has construction wording with a lien-notice line.
What about progress billing?
Send an invoice at each milestone for the work completed to date, numbered in sequence, with the contract total and the amount billed so far shown in the notes. The billing statement builder can summarize them for the customer.
Is this contractor invoice template free?
Yes. No account, no watermark, and nothing stored unless you turn on the on-device options.
Related tools and guides
- Invoice builderThe standard sheet, every mode.
- Invoice terms and conditionsConstruction clauses with a lien-notice line.
- Late fee calculatorWhat is owed once the balance is overdue.
- Billing statement builderSummarize progress invoices for the customer.