Free Quote Generator for Quotes and Estimates
This free quote generator prices the job in your browser: a quote is a fixed price for the work described, an estimate is an approximation that may change. Pick the label, set the validity date, and when the client says yes, press Convert to invoice. Change the document type above the sheet to make an invoice or purchase order instead.
QUOTE
| Description | Qty | Rate | Amount | Actions |
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This builder does not look up tax rates.
A link to your own payment provider. It prints on the document; the site does not process payment.
This builder makes the document. Check tax and payment terms against your own records; it is not accounting or legal advice.
Opens your browser's print dialog. Choose Save as PDF.
How to use this tool
- 1. Pick the document type and fill in the sheetInvoice, receipt, quote, estimate, or purchase order. The fields change to match.
- 2. Add the line itemsOne line per item or block of hours. Totals, tax, and the balance compute as you type; tick Prices include tax if your rates already include it.
- 3. Download the PDFPress Download PDF and choose Save as PDF. Nothing is uploaded. Nothing is stored unless you turn on the saved business details or the drafts option, and drafts belong on your own computer only.
- 4. Copy the totals if you need them in a messagePress Copy totals to put the subtotal, discount, tax, shipping, total, and balance due on your clipboard as plain text, one line each. Handy for pasting into an email when the client asks for the figure and you do not want to attach the PDF again.
This generator was built by Ready Utilities on the same engine as the site's invoice builder. The quote and estimate distinction follows the guidance published by SumUp and FreshBooks, and the convert-to-invoice step carries the lines across without retyping. It runs in your browser and stores nothing you type unless you choose to save your business details on this device.
Frequently asked questions
What is the difference between a quote and an estimate?
A quote is a fixed price for the work described; an estimate is an approximation that may change. Pick the label that matches what you are promising; the sheet prints the matching line so the client knows which one it is.
Is a quote legally binding?
Once the client accepts it, ideally in writing, it becomes part of the agreement. Until then it is an offer. That is why the sheet carries a validity date.
How do I turn the quote into an invoice?
Press Convert to invoice. The line items, client, and totals carry over, the title changes to INVOICE, a fresh invoice number is assigned, and the validity date becomes a due date from the term you pick.
Is this quote generator free?
Yes. No signup, no watermark, nothing stored unless you choose to save your business details on this device.
Should a quote include tax?
Show tax the way the invoice will show it, so the client is not surprised later. Use the tax type and rate fields, and the prices-include-tax toggle if your prices already include it.
How long should a quote be valid?
Long enough for the client to decide, short enough that your costs do not move. Fourteen to thirty days is common; the validity date defaults to 30 days out.
Related tools and guides
- Invoice builderWhere the quote ends up once the client says yes.
- Purchase order generatorWhat the client may send back once they accept.
- Invoice vs quote vs proformaWhich one to send at each stage.
- Net payment termsThe term to set when it becomes an invoice.